P lacing certain services for exhibiting at trade fairs in professional hands can save time money and often also nerves This approach that will nor mally also serve to make things more effi cient Hotel services Searching the well known online booking platforms provides exhibitors with a rough overview On the downside it is mostly not possible to book more than nine rooms there Details such as travel time to the exhibition site may be correct but this doesn t always hold true for rush hour times or arrival and departure times at the fair where it can often take much longer In contrast Perfect Meet ing has checked out the hotels and routes and offers qualified advice based on previ ously queried client needs It s definitely worth paying a higher price per overnight in this case A hotel with a restaurant nearby will put the exhibitor s staff in a better mood than a hostel in a remote industrial site Plus Due to special early arrangements with hotel chains we can offer large room blocks at the best rates Due to the scale of our purchasing we can negotiate with hotels at eye level Participant management The fundamental question to consider is Does the exhibitor really want to burden himself with all the administrative work and perhaps even a lot of stress As an alterna tive our team allows you to enjoy a fast ef ficient and professional participant manage ment This includes constant updating of reg istrations cancellations and changes as well as online registration and administration In addition we send individual confirmation mails with event details and will process and format customer data taking account of indi vidual client wishes The client can access the online based tool at any time for status checks Have all staff members already been invited Who has sent a reply Have book ings been made Transfer services Does the client want a CEO to be picked up on the tarmac by a limousine Or send a shuttle or coach for the stand team We can provide all kinds of transport from and to the fair or evening event Because we work with experienced partners the client will benefit from superior knowledge and one stop coor dination What is the fastest way to get there now for what time do you need to order what kind of vehicle The latter can really be a cost saver If you order a coach to arrive punctually at the end of the fair although the exhibitor s staff needs 25 minutes to get to the departure point it ll be standing there idle But with the right knowledge you can avoid wasting time and save costs Concierge service This is a free service that is available to the client during his stay 24 hours a day The advantages are obvious For example during gigantic trade shows like Bauma in Munich all of the well known restaurants are already fully booked several weeks beforehand That is why we book blocks at restaurants long in advance Using lists displayed at the booths we ask exhibitors for their requirements un til a specified time of day If individual seats are no longer required the restaurant can re lease them at short notice We can even or ganise city tours and tickets for events Con stant updating of room lists is another exam ple This is to avoid that Mr Smith doesn t get a room because the reception desk is un aware that his colleague Mr Brown has can celled his overnight stay This also saves you no show costs because the hotel can re sell any rooms that are not used Trade fair event This includes location search invitation and registration processes as well as on site im plementation Once again you can choose between a full package of services or individ ual service modules Of course any exhibitor can organise events himself But it often takes a lot of know how time and experience for a B2B event therefore outsourcing makes sense Further services Catering We screen the market Ultimately the client decides whether our partners offers are more attractive or his own caterer is the better choice Personnel We have been work ing with hand picked multilingual and quali fied trade fair hostesses for many years Booth construction and photo services are al so available Pooling different services min imises communication issues because the client has a single contact for everything Our company values apply to our interaction and cooperation with exhibitors openness fair ness partnership and long term relationships Perfect Meeting works for over 1 700 clients and is among others an official partner of GHM Munich for The Smarter Europe formerly Intersolar trade show as well as for TSS Worldwide the representative agency for Messe München and Messe Essen in the USA 29TradeFairs Internation al 3 2018 TFI KNOW HOW Experts Angelica and Thomas Stäbler Management Perfect Meeting Seefeld Munich Contact info perfect meeting de What trade fair services does it make sense to outsource Eine Kontakt person ist wäh rend der Messe immer erreich bar A contact is al ways reachable during the fair Ph ot o P er fe ct M ee tin g

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